Introduction
The end of the year is just around the corner, and for most New Zealand workplaces, that means one thing — the holiday shutdown. But before you lock up and head to the beach, a bit of preparation can save you time, stress, and chaos when you return in January.
From cleaning out old files and securing equipment to restocking supplies for the new year, here’s how to get your office holiday-ready and make the transition into 2026 effortless.
1. Declutter Before You Switch Off
A tidy workspace makes for a clean start in the new year. Use the final few weeks to declutter desks, drawers, and storage areas.
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Shred old paperwork: Anything that’s no longer needed should be securely disposed of.
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Archive what’s important: Store records in clearly labelled Archive Boxes.
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Tidy shared spaces: Reset staffrooms, meeting rooms, and storage cupboards so nothing lingers into January.
You’ll thank yourself when you come back to an organised workspace.
2. Check Office Safety
Safety doesn’t take holidays. Before shutting down, run through a quick checklist:
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Ensure first aid kits are fully stocked and up to date.
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Turn off and unplug equipment to prevent power surges.
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Store any hazardous materials properly.
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Empty rubbish bins and remove perishables from fridges.
If your office stays partially open, make sure essential safety supplies are easy to access for whoever’s on duty.
3. Secure Your Workspace
Unfortunately, the holiday period can also mean a rise in break-ins. Protect your office and assets:
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Lock filing cabinets and storerooms.
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Store valuable electronics out of sight.
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Ensure alarms and security systems are active.
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Keep emergency contact information clearly displayed.
A few extra minutes securing your space now can prevent major headaches later.
4. Restock for the New Year
The last thing you want to deal with in January is running out of basic supplies. Take inventory before closing:
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Order printer paper, pens, and desk accessories.
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Restock binders and filing supplies.
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Check staffroom essentials like coffee, tea, and cleaning products.
You can easily tick these off with our Office Essentials Collection, so your team returns to a fully equipped workspace.
5. Plan a Quick Refresh
The end-of-year break is also a great time to refresh your space — especially if your office will be quiet.
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Schedule a deep clean while everyone’s away.
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Rearrange layouts to make better use of space.
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Consider upgrading chairs or adding new storage.
We offer obligation-free 3D layout planning if you’re thinking about a mini fit-out or layout update before the new year rush.
6. Communicate Early with Staff and Clients
Avoid last-minute confusion by setting clear expectations:
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Share closure dates and reopen times with staff, clients, and suppliers.
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Schedule automatic email replies for the break.
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Encourage staff to clear their inboxes and finish any loose ends early.
Good communication keeps things smooth — and means everyone gets a proper break.
7. Celebrate and Appreciate Your Team
Before you close the doors, take time to acknowledge your team’s effort over the year. Whether it’s a small lunch, morning tea, or simply a thank-you message, it goes a long way in boosting morale before the holidays.